25 Printable IRS Mileage Tracking Templates

Many small business owners and other taxpayers are probably familiar with the IRS’ strict rules about the types of deductible business-related vehicle expenses.

No matter whether you’re a solopreneur, employer or an employee, it’s critical that you keep flawless business mileage records so that you gather all the necessary data for either determining the mileage deduction on your tax return or completing your company’s mileage reimbursement form.

An accurate mileage log can make a big difference for anyone who spends a considerable amount of time driving their car for business purposes, such as rideshare or delivery drivers, salespeople, real estate agents, freelancers, service workers and many others, especially if they are self-employed.

Here’s why:

All those miles quickly add up and transform into dollars either as a tax deduction or as business expense reimbursement over time.

Now you may think this laborious task is not worth your time, nerves and money. You can’t bear even thinking of the situation when you have to remember to write down every single cost in your vehicle logbook in the middle of a hectic day.

But, you should think again as there are painless ways to get the job done.

GOFAR’s Mileage Tracker Resource Centre has found a few ways to ease the burden of tracking mileage for tax deductions.

How Do I Track My IRS Mileage?

You can streamline the task of mileage track and keeping all the relevant car expenses organized by using:

Manual car logbook in which you’ll write down every drive and vehicle business expense, which is usually quite tedious

GOFAR mileage tracker device and a free app to log your miles and expenses automatically with no hassle at all or

one of our free, printable, easy-to-use IRS compliant mileage tracking templates below to track your vehicle miles and work-related expenses manually.

Major Pros and Cons of Different Mileage Tracking Methods

METHOD

PROS

CONS

logbookManual Logbook

This old-fashioned pen-and-paper method is cheap.

It’s challenging to remember to track every single drive and it’s also prone to getting lost.

Printable Mileage TrackerPrintable mileage tracker form, spreadsheet or other ready-made templates

Using formulas in e.g. spreadsheet enables you to do calculations easily at tax time.

You still have to remember to log every drive when you’re in your car and again at your computer when you get home.

Mileage tracker app

A good app automatically logs and calculates your miles and creates IRS compliant reports for you to export.

To use a miles tracker app, you need to have a smartphone (although e.g. GOFAR works even if you forget or lose your phone).

IRS Mileage Log Form Templates

Business Mileage Log

Ensure you’ve recorded correct mileage with GOFAR Business Mileage Log free downloadable template. Print it out and keep a copy in your vehicle’s glove compartment so that you always remember to record your trip miles, expenses and other data required by your employer or tax authorities.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Tracking and Reimbursement

Ensure you’ve recorded correct mileage with GOFAR Business Mileage Log free downloadable template. Print it out and keep a copy in your vehicle’s glove compartment so that you always remember to record your trip miles, expenses and other data required by your employer or tax authorities.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Business Mileage Tracker

Ensure you’ve recorded correct mileage with GOFAR Business Mileage Log free downloadable template. Print it out and keep a copy in your vehicle’s glove compartment so that you always remember to record your trip miles, expenses and other data required by your employer or tax authorities.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Furthermore, as a bonus, you’ll find plenty of relevant information and tips, which will enable you to make the right choices and maximise your income at tax time.

What Is a Mileage Log?

A mileage log is a record of your vehicle miles traveled for business over a particular period kept in a spreadsheet, form, logbook or online application that you use to claim a tax deduction or collect reimbursement from your employer.

A mileage log serves as proof and may also be used to keep track of other deductible miles, e.g. those traveled for medical, charitable or moving purposes.

To deduct miles on your tax return, you need to keep meticulous and accurate records of your driving on a daily basis in case of an IRS audit.

Also, you must clearly distinguish between your business and personal trips.

Why Do You Have to Keep a Mileage Log?

If you want to deduct mileage on taxes and claim back the money you spend on business travel, you have to keep a mileage logbook.

You will need to document your deductible miles properly so that you provide sufficient evidence to the IRS for entitled deductions and to avoid a possible tax audit.

Your business miles equal dollars, remember?

What Information Do You Need to Include in Your Mileage Log?

Incorrect mileage tracking is a mistake that may cost you more than just money, whereas adequate records may save you thousands of dollars on your taxes especially if you frequently use your personal car for running your business.

To be compliant with the strict IRS regulations and record-keeping requirements regardless of the deduction method you use (Standard Mileage Rates or Actual Expense method, both explained below), your mileage log needs to include:

Dates of your business trips

The purpose i.e. reason for each trip

Starting point of each trip

Final destination of each trip

Starting mileage on your car

Ending mileage for each trip

The total amount of expenses

Road tolls, car parking fees, fuel, vehicle insurance and other relevant costs on your trips (depending on your chosen deduction method)

No worries.

GOFAR’s mileage tracking templates contain every detail you need to document as proof to the IRS.

In addition, bear in mind that the IRS requires that you keep all your records for three years after you use them for deductions.

Business Mileage Tracker Form

Enter your personal, company and vehicle details at the top of this business mileage tracker form along with the tracking period and the IRS Standard Mileage Rates. Then keep track of your business miles and expenses for each business trip using this detailed template.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Business Mileage Tracking Form

Another GOFAR business mileage tracking form was designed to provide drivers with an easy way of tracking their business miles and calculating costs so that they can successfully manage their business travels and budget.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Car Mileage and Expenses Log

You can print this car mileage and expenses log template and store it in your car to easily remember to record your start and end odometer readings, trip purposes, and other work-related car expenses whenever you use your personal car for business travel.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Car Mileage Log Form

Avoid a headache at tax or IRS audit time with this GOFAR detailed yet simple car mileage log form. Keep a printed track of your odometer readings, trip purposes and other business travel data required by the IRS.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Car Mileage Log

Let GOFAR ease your pain of filing taxes. Download and print out this free car mileage log template so that you don’t forget to keep track of your business miles on a regular basis.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Daily Mileage Log Form

GOFAR created this simple daily mileage log form for drivers to track their business miles on a daily basis so that they don’t leave any money on the table by missing tax deductions or reimbursements.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Fillable Mileage Log Sheet

Our fillable mileage log sheet is of great use if you’re keeping track of your business miles and other work-related car expenses to support tax documentation as it included all the data the IRS requires drivers to record.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Free Mileage Log Template

With the help of GOFAR Free Mileage Log Template, you’ll be able to keep neat records of every mile you drive for work, as well as of tolls and other trip costs so that you don’t miss out on any eligible tax deductions.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

IRS Mileage Tracking Form

GOFAR designed this IRS Mileage Tracking Form to help you keep impeccable records and get a quick overview of your business mileage. By using this downloadable template regularly, you’ll be able to estimate your business travel expenses and tax deductions, as well.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

IRS Mileage Log Form

This printable IRS Mileage Log Form is created to make a driver’s job of recording business miles hassle-free. Print it out, put it in your vehicle’s glove box or keep it in your wallet so that you minimize the chances to forget logging every deductible mile on a regular basis.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Log & Reimbursement Form

If you often travel for work in your personal vehicle, make sure you’re compensated for all the business miles driven and other work-related travel expenses. This mileage log and reimbursement form is made to help you stay on top of the numbers.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Log

A simple freely downloadable mileage log template such as this one can be used as key documentation at the IRS tax time and help you make your tax filing a breeze because it contains all the necessary data drivers need to record regularly.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Tracker for Business

Print out GOFAR Mileage Tracker for Business and keep the template handy in your vehicle to remember to record your business miles regularly, which is critical for every driver.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Tracker Form

Another GOFAR Mileage Tracker Form you can choose to keep tally of your work-related mileage and costs will help you to always be ready for the coming tax season. Use it as support documentation to maximize your tax deductions.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Tracking Template

Use one of GOFAR mileage tracking templates to make your life easier when it comes to logging your daily, weekly, monthly or yearly business miles. This free downloadable and printable form is something you should always keep handy when traveling for business.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Mileage Tracking

Impeccable mileage tracking and work-related travel expense records are an absolute necessity if you want to claim your tax deductions. This mileage tracking template contains all the components drivers are required to track by the IRS authorities. It covers both the Standard Rates and Actual Expenses methods.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Monthly Mileage Tracker Form

GOFAR Monthly Mileage Tracker Form can be used for logging your monthly miles, trip purposes, odometer readings and the other data necessary for creating reports for tax write-offs, IRS audits or reimbursements.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Monthly Vehicle Mileage Log

Keeping your monthly vehicle mileage log will become simplified with this free GOFAR template. Download and print it out to start making accurate and timely records of your personal and business miles for the coming tax season.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Odometer Mileage Log

GOFAR’s odometer mileage log form is useful for tracking all your business miles, travel destinations and purposes and for anticipating your tax deduction amounts and travel expenses. So, keeping a printed version of this template in your car won’t hurt.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Printable Mileage Log Form

This free printable mileage log form comes with a handy reminder for drivers not to forget to note down the odometer readings for multiple trips on the same day. Apart from odometer readings and business miles traveled, you can record your trip dates, purposes, starting locations and destinations using this simple form.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Printable Mileage Log

Another free printable mileage log template was created for drivers who need to organize their important records within a single form. This printable template can be used for tracking your business mileage and other business-related travel expenses for tax or reimbursement purposes.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Vehicle Mileage Log

Enter your business trip dates, purposes, odometer readings, mileage, costs and any other work-related car expenses into this printable vehicle mileage log template after every trip, pair that with receipts and you’ll have a thorough record to support your other tax documentation ready for tax time.

Download PDF [541 KB]
Download JPG [647 KB]
Download PNG [3 MB]

Track Work Mileage With GOFAR

  • Log, calculate and export business expenses at the press of a button
  • Always-in device – Never miss a trip!
  • Available on iOS and Android

How Does it Work?

GOFAR mileage tracker app on a white smartphone screen
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